Why You Should Always Consider Backups
We all know at least one person who has dropped their tablet on the floor, knocked a drink onto a laptop or given their phone an unexpected dip in the loo, which is why most of us choose to use a backup.
However, backing up your data is not just for holidays snaps and contact lists. In business, it is one of those tasks that you should never, ever put off until later.
Why Backup Your Data?
It doesn’t matter how secure your computer network might be, things can inevitably go wrong.
Virus, a corrupt hard drive, human error, hacking and large disasters such as fire or flood can all harm your network and cause irreparable damage.
However, you’d be surprised at the amount of businesses who don’t use backups for their data on a regular basis.
External Hard Drives
The simplest way to backup your data is to regularly copy it onto a separate external hard drive.
While this can be time consuming and means you need to purchase a second, or third, hard drive, it means you always have an exact copy located close by when needed.
It is also beneficial if you lose access to the internet, as you can still get hold of your data.
The downside to physical storage, especially if it is located at the same place as your original copy, is that if something environmental happens, such as a fire, you will lose both copies.
It is also possible for viruses and hackers to get access to your backups if you keep them connect to the originals via a local network.
External Storage Devices
External storage devices includes things like flash drives, SD cards and even CDs.
The advantages with this form of backup is that it is quick and easy to complete and you can make as many copies as you wish.
The disadvantages are that if the device becomes damaged or corrupted, you will lose your data.
Plus, these devices can only store so much information before becoming full. If you have a lot of data to backup, you may need to buy several devices to fit it all in.
If you only have the option of using external storage devices, you can streamline what you backup by prioritsing your data. Ask yourself, what are the vital areas of information I need in order to keep my business running? This may include areas such as;
- Client contact details
- Payment information
- Spreadsheets and collated data
- Bespoke imagery
A cloud solution means that you backup your data onto a virtual network, rather than a physical server or device.
1) Because Cloud is Pay As You Go, you can tailor the size of the account you need to fit the amount of data you have to store. Unlike a physical hard drive, you only need to buy as much as you need.
2) Additionally, you can access Cloud storage no matter where you are, from any computer with access to the internet. This is especially useful if the reason you need to get to your backup is because your typical place of work is no longer accessible or has been damaged.
1) The downside if Cloud is, because you are using another company’s Cloud network to store your data, that also means that it is out of your hands if something goes wrong. If the network suffers an error, you’ll have to wait until the owners have it backup and running.
2) Another rather glaring problem is that if you lose access to the internet for whatever reason, you also lose access to your data.
If your choice of backup fails for whatever reason, that doesn’t necessarily mean that all is lost – you can always try Data Recovery.
While it is not a guarantee that you will recover all of your lost information, it can be a useful tool when you’ve run out of options.
Data recovery takes on a variety of forms depending on how the information was lost in the first place;
- File Deletion – When you delete a file, it is not actually gone. Even if you delete it from your Recycle Bin/Trash, in most cases it’s simply allowed to be overwritten by new files. They can be easily retrieved if you know where to look, or have software that can find these files.
- Corrupt Files – This happens when a file no longer works as it should, and you can’t access the data within. When this happens, there’s software you can download and use to ‘fix’ the corrupted file and get to your data.
- Physical Damage – If the hard drive itself is damaged you can still recover the data by separating the working parts from the damaged ones and placing them into a working machine. Unless you are confident you can do this without help, it is best to call in a professional.
After examining the various methods for backup and their pros and cons, it seems quite obvious what the solution is – use all of them!
If you really want to keep your data secure then it is best to have a selection of different types of backup so you can cover all situations.